Brentwood CVS Privacy Notice
Brentwood Community & Voluntary Service (Brentwood CVS) is the Data Controller for the purposes of UK data protection legislation and committed to protecting your personal information and respecting your privacy.
This Privacy Notice explains what information we collect, why we collect it and how we use and protect it.
What information do we collect?
We may collect personal information such as:
- your name and contact details
- information about the organisation you represent
- information provided when you contact us or use our services
- information relating to volunteering, events, activities or bookings
- information needed to provide our services and support
- information required for project monitoring and funding purposes
- information you provide when signing up to receive our newsletters or other communications.
We only collect information that we need and will use it fairly and lawfully.
How do we use your information?
We may use your information to:
- provide our services and support
- manage our membership and relationships with community organisations
- support and manage volunteers
- organise events, activities and bookings
- communicate with you about our services and activities
- administer projects and funding
- monitor and report on our work
- meet our legal and financial responsibilities
- improve the services we provide.
We will only use your personal information where we have a lawful reason to do so. This may include providing a service, meeting a legal requirement, fulfilling an agreement, pursuing our legitimate interests or where you have given us consent.
Who do we share your information with?
We will not sell your personal information.
Where necessary, we may share information with organisations that help us deliver our services, such as funders, partner organisations, service providers or statutory organisations.
We will only share information that is necessary and appropriate.
How long do we keep your information?
We only keep personal information for as long as it is needed.
The length of time we keep information depends on what it is being used for and any legal, funding or other requirements that apply.
Our Data Retention Schedule sets out how long different types of information are normally kept.
When information is no longer required, it will be securely deleted or disposed of.
How do we protect your information?
We take appropriate steps to keep personal information secure and to prevent it from being lost, misused or accessed by people who are not authorised to see it.
Your rights
You have rights in relation to the personal information we hold about you. Depending on the circumstances, you can ask us to:
- provide you with a copy of your information
- correct information that is inaccurate or incomplete
- delete information where there is no longer a reason for us to keep it
- restrict how we use your information
- stop using your information for certain purposes
- provide your information in a suitable format where this applies.
If we are relying on your consent to use your information, you can withdraw your consent at any time.
Cookies
Our website may use cookies and similar technologies to help the website work properly and to understand how people use it.
You can control cookies through your browser settings. Some cookies are necessary for the website to function correctly.
Other websites
Our website may contain links to other websites. This Privacy Notice only applies to Brentwood CVS. If you visit another website, you should check its own privacy notice.
Contact us
If you have any questions about how we use your personal information, or would like to exercise your data protection rights, please contact us:
Brentwood Community & Voluntary Service (Brentwood CVS)
Merrymeade House
Brentwood, Essex
Email: enquiries@brentwoodcvs.org.uk
Telephone: 01277 222299
Updated: August 2026
